Function/Process New Program
Travel Program Eligibility Employee, spouse, domestic partner, dep. children to age 19 unless full-time student to age 25, non-dependent children to age 35, parents, parents-in-law if parents deceased , Registered Guest for single employees.
Travel Program Free travel for employees, spouse and dependent children. Parents $15 per direction plus segment/security fees and international taxes if applicable, system wide excluding Europe and Hawaii; $40 per direction plus segment/security fees and international taxes for Europe and Hawaii. Non-dependent children to age 35 and eligible parents-in-law pay guest pass rate under new mileage-based system described in Guest Pass program section.Domestic partners and Registered Guests travel free but have imputed income payroll tax impact to the employee.
Procedures List and check-in on-line and list via automated phone system.
Boarding Priorities SA1 – Vacation pass electronically credited in travel profile. Allows employee and all accompanying family members one round trip per pass. 2 per year per active employee and 1 per year per retired employee.
SA2 – Applicant, Emergency/Bereavement Travel for active and retired employees.
SA3 – Personal/Vacation – active employees and retirees with 20 or more years of service and their accompanying family members and/or guests.
SA4 – Personal/Vacation Employees on leave and retirees with less than 20 years of service. Unaccompanied family members of active employees and retirees with 20 or more years of service.
SA5 – US Express non-wholly owned active employees, retired employees and employees on leave. Unaccompanied family members of retired employees with less than 20 years of service.
SA6 – Company Business Other Airline
SA7 – Personal/Vacation Other Airline. Unaccompanied guest pass travelers.
SA9 - Applicant – US Express Non-Wholly Owned
Method of Boarding Status quo for each company based on aircraft flown.In 2005/2006 US aircraft and system will maintain seniority boarding for both US and HP employees and eligible family.HP aircraft and system will maintain check-in time for both US and HP employees and eligible family.
Company Business Travel valign="top"Space positive company business travel will be provided to employees who have a need to travel on official US Airways company business.
Boarding Priority:
SP0 – US and US Express wholly-owned subsidiaries.
P1 – US Express Regional carrier employees.
MR – Must ride deadheading personnel.
ID 20 Program (HP)
ED 20 Program (US) Name change to ED 20 program. Employees and eligible family members are eligible to purchase revenue confirmed tickets at 20% discount on Mainline and Express flights. Also available on land packages offered through Vacations.
Flexi Pass Program (HP)
Companion Pass Program (US) Name change to Guest Pass Program. 8 RT Guest passes per year distributed electronically.
Mileage fares –
$25o/w 0-500 miles
$30o/w 501-1000 miles
$40o/w 1001+ miles
$100o/w Europe and Hawaii
Segment and security fees and international taxes will be charged in addition to the above fares.
HP Unexpired paper flexi pass coupons will be “traded-in†at a formula of 5 to 1 for an electronic guest pass at new fares. Paper passes will be invalid except for the trade-in process as soon as the new guest pass program is activated. 4th Quarter 2005 Flexi passes will be credited at an amount of 2 electronic passes for HP employees as a one-time transition into the new Guest Pass program.
Registered Guest Policy Single, full-time and part-time employees are eligible to register one guest each calendar year for space available travel on Mainline and Express flights. Single, divorced or widowed status employees only eligible to participate.
Travel is at same rates as employees but is taxable via imputed income on employee’s paycheck. No proof of relationship necessary. Registered Guest must be 18 years of age or older and present government-issued photo ID or Birth Certificate to enroll.
Committed Partner (HP)
Domestic Partner (US) Name change to Domestic Partner program. Available to authorized domestic partners. Approved domestic partner application must be on file with the Employee Benefits department.
Travel is at same rates as employees but is taxable via imputed income on employee’s paycheck.
Leave of Absence Travel (military, medical, family and personal): All leaves of absence must be authorized and recorded in the HR Records system
Military - unlimited travel at no cost without any expiration for employee and eligible family members while on active duty.
Medical – unlimited passes for the purpose of obtaining medical treatment only (includes travel by accompanying family members.) Two vacation/personal passes which may be used anytime during the leave by the employee or eligible family members.
FMLA – unlimited passes for the purpose of obtaining medical treatment only (includes travel by accompanying family members.) Two vacation/personal passes which may be used anytime during the leave by the employee or eligible family members.
Personal – unlimited passes for the purposes of obtaining medical treatment only. No personal passes allowed.
ED20 privilege, Registered Guest travel, (within the above limits) and eligibility to receive and use guest passes during all leaves.
Emergency Travel Employees and eligible family members receive positive space travel for death or critical illness of immediate family member on-line. Travel must be within 48 hours of emergency. Immediate family members include:
Employee
Spouse/partner
Children of employee/spouse/partner
Parents and step-parents of employee/spouse/partner
Brother or sister of employee/spouse/partner
Children-in-law of employee/spouse/partner
Grandparents of employee/spouse/partner
Grandchildren of employee/spouse/partner
Retirees are not eligible for positive space emergency travel. They receive SA1 priority.
In the event of the impending death or death of employee, additional family members are authorized to travel positive space, including siblings, parents-in-law, adult non-dependent children and grandparents-in-law.
Travel by Surviving Spouse or Surviving Domestic Partner The surviving spouse, domestic partner, dependent children, non-dependent children (to age 35) and parents of a deceased employee receive unlimited on-line pass travel for a period equaling 1 year for each completed year of service by the deceased employee, with a minimum of one year and a maximum of 5 years.
First and Envoy Class Upgrades $20 per segment throughout system with the exception of Europe and Hawaii; $100 per segment for Europe and Hawaii.
Baggage Claim Policy Space available pass travelers are not compensated for lost or damaged baggage. Bags will be traced.
Company business travelers are compensated for lost and damaged bags limited to $2,800 max per ticketed passenger unless a higher value is declared and paid for in advance.
Children in First or Envoy Class Children under the age of 12 are not eligible to upgrade to the First Class or Envoy Class cabins.
Cabin Pets Cabin pets allowed on a space available basis free of charge. Current limits on number of pets per cabin and size/health of pets still apply.
Cargo Pets Will not be accommodated.
Dress code Casual in Coach – shorts, jeans, t-shirts and sneakers and sandals are permitted in good taste.Business Casual in First and Envoy Class – golf shirts, khakis/chinos, dark-colored denim, pantsuits, open-toed dress sandals.
Excess and oversized baggage, sporting equipment Employees, family, registered guests and accompanied guest pass travelers are allowed to check excess and oversized baggage and sports equipment for no additional charges. Unaccompanied guest pass travelers are subject to standard excess baggage policies and fees.
Retiree travel Eligible at 50 years of age and 10 years of service. Retirees, spouse/partner, dependent children, non-dependent children to age 35 and parents of retiree are eligible.
Retirees with 25 years service or more and spouse/partner travel at same rates as active employees.
Retirees with 20 years service or more travel at same priority as active employees, but if service is less than 25 years, they pay a service charge for travel.
Service charges for retirees with less than 25 years of service and family members is $15 one way/$30 round trip system wide excluding Europe and Hawaii; $40 one way/$80 round trip for Europe and Hawaii, plus segment and security fees and international taxes, where applicable.
Retirees will receive 4 guest passes and 1- SA1 vacation pass electronically per year.
Human remains shipments US will ship free on a space available basis for any US and US Express employees and their eligible family members, including registered guest
Dependent children qualifications Children age 19 or over must be dependent, unmarried full-time student and must provide proof of full-time attendance each semester to stay dependent. Children become non-dependent once they no longer attend school full-time or reach age 25, whichever applies first.
New Hire pass travel eligibility Travel privileges will begin upon completion of 30 days of service.
Post-termination travel No travel after voluntary separation with the company (unless an eligible retiree). No use of guest passes or any pass travel privileges for employee or any family member after termination of employment.
Thanks for the info. At least I know my 35 years did not all go to waste.
